1. Introduction

Meet Registrations ("we," "our," or "us") operates the Meet Registrations service. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service. We are committed to protecting your privacy and ensuring compliance with the General Data Protection Regulation (GDPR) and Belgian data protection laws.

2. Company Information

Meet Registrations is operated by whisker.works, an independant based in Belgium.

• Registered address: Gandastraat 53, 9000 Ghent, Belgium
• Company registration number: BE1002471640
• Contact email: support@meet-registrations.app

3. Information We Collect

3.1 Information You Provide

When you connect your Google™ account, we access limited information (such as your name, email address, and calendar details) as permitted by Google's API and your consent. We only request the minimum data required to send confirmation emails and create calendar events.

We collect information that you provide directly to us when you:

• Create an account or register for our service
• Create or manage events
• Register for events as an attendee
• Contact us for support or inquiries

This may include: name, email address, phone number, company name, job title, and any other information you choose to provide.

3.2 Automatically Collected Information

We automatically collect certain information when you use our service, including:

• Device information and IP address
• Browser type and version
• Pages visited and time spent on pages
• Usage patterns and preferences

4. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our service
• Process event registrations and send confirmations
• Send calendar invitations and event reminders
• Communicate with you about your account and events
• Communicate with you about new features, updates, customer satisfaction surveys and other marketing communications
• Respond to your inquiries and provide customer support
• Send you technical notices and updates
• Detect and prevent fraud or abuse
• Comply with legal obligations
• Connect and synchronize with your Google™ account (e.g., for sending confirmation emails or creating Google Meet™ events)

5. Legal Basis for Processing (GDPR)

Under the GDPR, we process your personal data based on the following legal bases:

• Consent: You have given your explicit consent for processing your personal data
• Contract: Processing is necessary for the performance of a contract with you
• Legal obligation: Processing is necessary for compliance with legal obligations
• Legitimate interests: Processing is necessary for our legitimate business interests

6. Data Sharing and Disclosure

We may share your information in the following circumstances:

• With Event Organizers: When you register for an event, we share your registration information with the event organizer
• Service Providers: We may share data with third-party service providers who assist us in operating our service (e.g., cloud hosting, email delivery)
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred

When using Google™ integrations, data may be shared with Google™ in accordance with Google’s Terms of Service and Privacy Policy

We do not sell your personal information to third parties.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Event data is automatically archived after [retention period]. You may request deletion of your account and associated data at any time.

Event data is retained for no longer than 12 months after the event date, unless otherwise required by law.

8. Your Rights (GDPR)

Under the GDPR and Belgian data protection laws, you have the following rights:

• Right to access: Request a copy of your personal data
• Right to rectification: Request correction of inaccurate data
• Right to erasure: Request deletion of your personal data
• Right to restrict processing: Request limitation of data processing
• Right to data portability: Request transfer of your data to another service
• Right to object: Object to processing of your personal data
• Right to withdraw consent: Withdraw consent at any time

To exercise any of these rights, please contact us at support@meet-registrations.app .
We may request proof of identity before responding to data requests to protect your privacy.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.

10. International Data Transfers

Your information may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure that appropriate safeguards are in place to protect your data in accordance with GDPR requirements.

11. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.
We use Google Analytics™ and Sentry to understand how visitors interact with our website. Data is anonymized and processed in accordance with Google's and Sentry's policies.

12. Children's Privacy

Our service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

14. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorité de protection des données).